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File Access

• Overview
• Download a File to Your Computer
• Upload a File to Your F: Drive
• Rename a File
• Delete a File
• Copy a File
• Sort Files and Folders
• Change Drives
• Switch Views
• Move Up One Level in the Folder Hierarchy

Overview

File Access is a Web-based program that enables you to download files from your F: drive to your computer or to upload files from your computer to your F: drive.

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Download a File from Your F: Drive to Your Computer

To download a file from your F: drive to your computer:

1. Open your Web browser and go to the Monmouth College home page (http://www.monm.edu).
    

2. Click on the Campus Quick Links down arrow and select File Access, shown circled below.

   
    

3. Click on Student Drive F: or Faculty / Staff Drive F:.
    
4. Log in using your Monmouth College user name and password.
   
   Note: To access files in your My Documents folder, click on the windows folder and then click on the My Documents folder.
    
5. Right-click on the file that you want to download and select Save Target As.
    
6. Save the file to the desired location on your computer.

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Upload a File from Your Computer to Your F: Drive

To upload a file from your computer to your F: drive:

1. Open your Web browser and go to the Monmouth College home page (http://www.monm.edu).
    
2. Click on the Campus Quick Links down arrow and select File Access, shown circled below.

   
    

3. Click on Student Drive F: or Faculty / Staff Drive F:.
    
4. Log in using your Monmouth College user name and password.
   
   Note: To access files in your My Documents folder, click on the windows folder and then click on the My Documents folder.
    
5. Click on the Browse button.
    
6. Select the file that you want to upload.
    
7. Click on the Open button.
    
8. Click on the Upload file button.

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Rename a File

To rename a file on your F: drive:

1. Switch to the Details view.
   
   Note: If the icon in the upper right corner of the page says Select Column View (as shown below), then you are already in the Details view.

2. Across from the file that you want to rename, click on Rename. The Rename File window appears.
    
3. In the New Path field, enter the new file name.
   
   Note: Do not change anything in the file path except the actual filename and be sure to keep the file extension. For example, if the file path is \\NTS1\HOME\jdoe\windows\My Documents\Schedule.doc, then the file name is Schedule and the file extension is .doc.
    
4. Click on the OK button. The file is renamed.

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Delete a File

Note: When you delete a file, it will be permanently removed from your F: drive and will not be recoverable.

To delete a file from your F: drive:

1. Across from the file that you want to delete, click on Delete. The Delete File window appears.
    
2. Click on the OK button. The file is deleted.

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Copy a File

To copy a file on your F: drive:

1. Across from the file that you want to copy, click on Copy. The Copy File window appears.
    
2. In the New Path field, enter the file path, including the file name (e.g., \\NTS1\HOME\jdoe\windows\My Documents\Schedule.doc).

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Sort Files and Folders

To sort files and folders:

1. Switch to the Details view.
   
   Note: If the icon in the upper right corner of the page says Select Column View (as shown below), then you are already in the Details view.

   

2. Click on the Name, Size, Type, or Modified column heading. The files and folders will be sorted in ascending order by name, size, type, or modified date.

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Change Drives

Note: You cannot access the A: or C: drives using File Access.

To change drives:

1. Click on the Select New Drive  icon. The File Access page appears.

2. Click on the desired drive.

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Switch Views

On the File Access page, you can view your files and folders in a list (Column view) or a detailed list (Details view).

To switch back and forth between the Details view and the Column view, click on the Select Details View or Select Column View icon.
 

or

The Details view, shown below, displays information about your files and folders, such as name, size, type, and the last modified date. In addition, you can rename, delete, and copy your files in the Details view.

The Column view, shown below, displays a list of your files and folders without the extra detail.

Note: The Column view displays up to six columns. To adjust the number of columns, use the up and down arrows, shown below. 

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Move Up One Level in the Folder Hierarchy

To move up one level in the folder hierarchy, click on the Up one folder icon.

For example, if you have the My Documents folder open, then clicking the Up one folder icon will take you to the windows folder, which is the next folder up in the hierarchy. Clicking the Up one folder icon again will take you to the F: drive, which is the very top of the folder hierarchy.

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