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Alerts |
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Alerts
If you would like to know whenever a change occurs
in the Shared Documents library or to a particular file in the Shared
Documents library, then you can create an alert for it. (An alert is
an e-mail notification that summarizes the change.)
You may select whether to receive alerts for
- All changes (added items, changed items, and deleted items)
- Added items only
- Changed items only
- Deleted items only
You may also select how often to receive alerts:
- Immediately (Select this option if you want to receive the alert
as soon as the change occurs.)
- Daily (Select this option to receive summarized alerts once a
day.)
- Weekly (Select this option to receive summarized alerts once a
week.)
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To create an alert for the Shared Documents library:
- Open the Shared Documents library.
- Click on the Actions down arrow and select Alert Me,
as shown circled below. The New Alert page appears.
- If desired, enter a different subject line for the e-mail and
select different options.
- Click on the OK button. The alert is created.
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To create an alert for a document:
- Click on the down arrow across from the file name and select
Alert Me, as shown circled below. The New Alert page
appears.
- If desired, enter a different subject line for the e-mail and
select different options.
- Click on the OK button. The alert is created.
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To delete an alert:
- On the Quick Launch bar, click on People and Groups. The
People and Groups page appears.
- Click on your user name. The User Information page
appears.
- Click on the My Alerts
link.
- Put a checkmark next to the alert that you want to delete.
- Click on the Delete Selected Alerts
link. A message appears that says, "Are you sure you want to delete
the selected alerts?"
- Click on the OK button. The alert is deleted.
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