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Alerts

Overview
Create an Alert for the Shared Documents Library
Create an Alert for a Document
Delete an Alert

Overview

If you would like to know whenever a change occurs in the Shared Documents library or to a particular file in the Shared Documents library, then you can create an alert for it. (An alert is an e-mail notification that summarizes the change.)

You may select whether to receive alerts for

• All changes (added items, changed items, and deleted items)
• Added items only
• Changed items only
• Deleted items only

You may also select how often to receive alerts:

• Immediately (Select this option if you want to receive the alert as soon as the change occurs.)
• Daily (Select this option to receive summarized alerts once a day.)
• Weekly (Select this option to receive summarized alerts once a week.)

Create an Alert for the Shared Documents Library

1. Open the Shared Documents library.
2. Click on the Actions down arrow and select Alert Me.

3. If desired, enter a different subject line for the e-mail and select different options.
4. Click on the OK button.

Create an Alert for a Document

1. Click on the down arrow across from the document's file name and select Alert Me.

2. If desired, enter a different subject line for the e-mail and select different options.
3. Click on the OK button.

Delete an Alert

1. On the Quick Launch bar, click on People and Groups.
2. Click on your user name.
3. Click on the My Alerts link.
4. Put a checkmark next to the alert that you want to delete.
5. Click on the Delete Selected Alerts link. A message appears that says, "Are you sure you want to delete the selected alerts?"
6. Click on the OK button. The alert is deleted.