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WebAdvisor > Time Entry Directions
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Once a student has submitted his or her timesheet for final approval, you
will receive an automatically generated e-mail message that says, "[Student's
name] has completed the time entry task. Please review the time entry to verify
that it is correct."
IMPORTANT! The submission of the timesheet by the student to
his or her supervisor must be completed within two days following the end of the
pay period. Thereafter, the student is no longer able to access his or her
timesheet (i.e., the student is locked out), and the timesheet is automatically
forwarded to the supervisor for approval.
To review the student's time entry and verify that it is correct, follow the
steps listed below. (For assistance, please do not hesitate to contact the
Personnel Office at x2122.)
- Access WebAdvisor by opening a Web browser, going to the Monmouth
College home page (http://www.monm.edu),
clicking on Campus Quick Links, and selecting WebAdvisor,
shown circled below.

Note: You also may access WebAdvisor using Microsoft
Outlook by clicking on the WebAdvisor link, shown
circled below, in the Resources section on the Outlook Today
page.

- On the WebAdvisor home page, click on the Log In tab, shown circled
below.

- Enter your Monmouth College user name and password.
- Click on the
Submit button.
- Click on the Employees menu, shown circled below.

- On the Employees menu, click on Time approval (for supervisors), shown circled
below.

- On the Time approval (for supervisors) page, select the timesheet
that you want to review by checking its checkbox in the Review Entry column
only, as shown circled below.

IMPORTANT! Depending on
the date, more than one timesheet may appear for the same student.
It is
extremely important that you only select timesheets for the pay period you
want to approve.
- Click on the Next button.
- On the Time Entry page, check the checkbox immediately following the
statement, "The employee has time in/time out data. To review it, check the
box," as shown circled below.

- Click on the Next button.
- On the Time In/Out page, click on the Supervisor Decision
down arrow, shown circled below, and select Approve or Reject.

Note: If warranted, you may adjust the student's timesheet on the Time In/Time Out page. If adjustments are made, you are strongly
encouraged to include a corresponding explanation as to why the adjustment was
made in the Supervisor Comments field. (For more information, see the
second note for step 12 below.)
- Click on the Save/Submit button.
IMPORTANT! Final review and submission
of student timesheets must be completed by no later than the 5th day following
the end of the semi-monthly pay period. For the semi-monthly pay period
ending on the 15th of the calendar month, time entry must be completed on or
before the 20th of the month. For the semi-monthly pay period ending the last
day of the month, time entry must be completed by the 5th of the following
calendar month.
IMPORTANT! Once the timesheet is submitted
to the Personnel Office, the student will automatically receive an email
indicating that his or her timesheet has been approved. If you made an
adjustment to the timesheet, then this email will indicate that a change was
made and will include your comments (See the note for step 11.)
- When you are finished using WebAdvisor, click on the Log Out tab,
shown circled below.

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