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WebAdvisor > Time Entry Directions
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To access Time Entry through WebAdvisor, follow the steps below. (For
assistance, please do not hesitate to contact the Personnel Office at x2122.)
- Access WebAdvisor by opening a Web browser, going to the Monmouth
College home page (http://www.monm.edu),
clicking on Campus Quick Links, and selecting WebAdvisor, shown
circled below.
Note: You also may access WebAdvisor using Microsoft
Outlook on a lab computer by clicking on the WebAdvisor link, shown
circled below, in the Resources section on the Outlook Today
page.
- On the WebAdvisor home page, click on the Log In tab, shown circled
below.
- Enter your Monmouth College user name and password.
- Click on the
Submit button.
Note: If you've forgotten your user name and/or password, then please
stop by the Information Systems Center (x2106) with your college-issued ID.
(The Information Systems Center is located on the first floor of the library
across from the coffee shop.)
- Click on the Employees menu, shown circled below.
- On the Employees menu, click on Time entry, shown circled
below.
- Select the appropriate timesheet for the position and pay period by
checking its checkbox in the Choose Only One column, shown circled
below.
IMPORTANT! Electronic
timesheets are issued for a specific position assignment. If you have more
than one position assignment, then you will have a separate timesheet for each
position assignment. When recording time worked, you
MUST use the appropriate, position-specific timesheet. Time
worked for one position assignment SHOULD NOT be recorded on a
timesheet for another position assignment.
- Click on the Next button.
- Before entering your time, double-check to make sure that you are using
the correct timesheet.
- In the Time In and Time Out fields, shown circled below,
enter the "time in" and "time out" for the appropriate date/day. (For example,
if you worked for the two-hour period from 8:00 to 10:00 a.m., enter 08:00AM
in the Time In field and 10:00AM in the Time Out field.)
Note: If you need to enter additional time in and time out times for a
specific day, then check the checkbox in the Insert Line column and
then click on the Save/Submit button. The timesheet will reappear with the
additional line inserted.
- When you are finished entering your time worked, click on the Save/Submit
button.
IMPORTANT! To avoid forgetting to enter
time worked or to be locked out at the end of the pay period, you
are strongly encouraged to
enter time on the same day that it is worked.
- When you are finished entering your time worked for the ENTIRE pay
period, check the box near the bottom of the appropriate timesheet that says,
"Checking this box becomes your electronic signature acknowledging your
submitted time is accurate and ready for supervisor approval." This box
is shown circled below.
IMPORTANT! Do NOT
check this box until the end of the pay period when your timesheet is fully
completed and ready for supervisor approval. If you prematurely check this
box, you will no longer have access to your timesheet and will need to contact
your supervisor or the Personnel Office (x2122).
- Click on the Save/Submit button. Your timesheet is now available to your
immediate supervisor for his or her approval.
IMPORTANT! Submission deadlines:
Final submission of your timesheet(s) must be
completed by no later than two days following the end of a pay period.
For the semi-monthly pay period ending on the 15th of the calendar month, time
entry must be completed on or before the 17th of the month. For the
semi-monthly pay period ending the last day of the month, time entry must be
completed by the 2nd of the following calendar month. Upon lapse of these
deadlines, students will be locked out and will no longer be able to make
entries on the timesheet for the corresponding payroll.
- When you are finished using WebAdvisor, click on the Log Out tab,
shown circled below.
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