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Waitlist Processing for Faculty

• Overview
• View a Waitlist for a Class
• Invite a Student to Join a Class
• View Invitation Details

Overview

The Waitlist Processing program enables you to view waitlists for your classes and to invite a waitlisted student to join a class.

When you invite a student to join a class, an e-mail is sent to the student's Monmouth College e-mail account and to his or her home/alternate e-mail account (if one has been specified). An e-mail is also sent to the student's advisor and to the Registrar's office.

After the student receives the e-mail, he or she must log into the Waitlist Processing program and accept or decline your invitation by a specified date or the invitation will expire and the student will be removed from the waitlist.

If the student accepts the invitation, then an e-mail will be sent to you, the student's advisor, and the Registrar's office. The Registrar's office also will be prompted to register the student for the class.

Note: If accepting the invitation causes the student's hours to rise to 19 or 20, then the student's advisor must approve the invitation. (When the student accepts the invitation, the student's advisor will receive an e-mail that prompts him or her to log in to the Waitlist Processing program and approve or deny the invitation. If the advisor approves the invitation, then an e-mail will be sent to the student and the Registrar's office. The Registrar's office also will be prompted to register the student for the class.) If accepting the invitation causes the student's hours to rise above 20, then the student must obtain the approval of the Admissions and Academic Status Committee.

If the student declines the invitation, then an e-mail will be sent to you and the Registrar's office (not to the advisor).

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View a Waitlist for a Class

To view a waitlist for a class:

1. Open your Web browser and go to http://apps.monm.edu/acad/regist/waitlists. A logon window appears.
    
2. Log on using your Monmouth College user name and password. The Monmouth College Waitlist Processing page appears.
    
3. Click on the Session down arrow and select the desired session.
    
4. Click on the Classes down arrow and select the desired class. The waitlisted students appear.

5. If you want to see a list of students who are currently registered for the class, then click on the Show Class List checkbox, shown circled below.

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Invite a Student to Join a Class

To invite a waitlisted student to join a class:

1. Click on the student's Invite button, as shown circled below. The invitation page appears.

2. If you want to receive a copy of the e-mail that will be sent to the student, then check the Send me a copy of the student email checkbox, shown circled below.

3. If you want to add additional text to the e-mail, then enter it in the Enter additional notes for student email text box, shown circled below.

4. Click on the Send Invitation button, shown circled below. E-mails are sent to the student, the student's advisor, and the Registrar's office.

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View Invitation Details

After you send an invitation, you can view its details, such as the date the invitation was sent and the expiration date, by clicking on the Details button, shown circled below.

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