Hewes Library Laptop Computer Policy

Hewes Library provides laptop computers for loan within the Library to current students, faculty and staff of Monmouth College. These computers are configured to connect to the campus network through wireless technology.

Check-out

1. Laptops may only be used within Hewes Library.
2. Laptops are checked out on a first-come, first-served basis.
3. Laptops are checked out for a three-hour loan period.
4. Laptop borrowers must:
   • Sign a Laptop Computer Policy and Agreement Form in which they acknowledge responsibilities for equipment checked out to them. This agreement form is kept on file at the Library.
   • Show a valid Monmouth College ID.
   • Complete and sign a check out / check in form for the laptop with a Library staff member every time a laptop is checked out / in.
5. The borrower may check out only one laptop at a time.
6. Laptops will not be checked out within 30 minutes of the Library's closing time.

Renewal

1. Laptops may not be renewed if there is an active waiting list.
2. If there is no active waiting list, a laptop may be renewed within 15 minutes of when it is due.
3. In order to renew a laptop, the borrower must:
   • Come to the Circulation Desk
   • Once again present a valid ID
4. If there is a waiting list the borrower must return the laptop. Once the laptop is returned the borrower may add their name to the waiting list. A borrower cannot add their name to the waiting list while they are in possession of a laptop.

Check-in

1. Laptops cannot be checked out overnight. All laptops must be returned to the Circulation Desk 30 minutes prior to closing, to ensure adequate time for the Library staff to check equipment and accessories.
2. Laptops must be returned to the Library staff member at the Circulation Desk. They are not to be left at the Circulation Desk if a staff member is not present.
3. The borrower must remain at the Circulation Desk until all equipment has been checked to make sure that all pieces are accounted for and that no damage has occurred.

Borrower Responsibilities

1. Laptops should never be left unattended!
2. Lock kits are available for check-out at the Circulation Desk.
3. Borrowers may not tamper with laptop hardware or software.
4. Borowers should not have food or drink around laptops.

Liability

1. Laptop borrower is reponsible for:
   • Full replacement cost, plus a $10 non-refundable processing fee, if the laptop, any parts or any peripherals are lost, stolen or otherwise not returned.
   • Full repair cost, plus a $10 non-refundable processing fee, if the laptop or peripherals are damaged.
2. Any laptop not returned by the Library's closing time will be considered stolen and the borrower will be liable for full replacement costs (see above, Liability 1.a.).
3. If any technical problems are encountered, the laptop must be immediately brought to the Circulation Desk.

Penalties

1. If a borrower is late in returning a laptop three times, their laptop privileges may be suspended. The suspension period is two weeks, it begins after the third occurrence, and may carry over College recesses.
2. Repeated overdues and suspensions may result in further, more serious penalties.