Hewes Library provides rooms and other spaces available for reservation by faculty and eligible Monmouth College groups. Most spaces are available on a first-come, first-served basis, but reservations take priority.

How to Reserve a Room

To reserve a room, please examine the policies below, and then visit our Room Reservations page.

Room Reservation Policy

Eligible groups

1. Reservation privileges are limited to:
   1. Monmouth College faculty or staff
   2. Monmouth College students practicing class-related presentations
   3. Recognized and financially-sponsored Monmouth College campus organizations (for a complete list, visit the Monmouth College Student Organizations webpage at: <http://www.monm.edu/wackerle/student-organizations.htm>). Faculty/staff advisors are encouraged to be present for organization events and may be contacted by the library for further authorization.
   4. Recognized Monmouth College alumni organizations
2. Organizations not affiliated with Monmouth College must contact Campus Events Secretary Dian Henson (at 309-457-2345 or dian@monm.edu) to reserve spaces across campus.

Audio-visual requests

Requests for audio-visual technology (computers, projectors, etc.) should accompany the room request. Groups wishing to bring their own technology should check with the Library to ensure that it will be compatible with existing Library systems. Questions related to technology needs may be addressed to Audio-Visual / Information Systems Technician Chris Buban (at 309-457-2193 or cbuban@monm.edu).

Copyright

In accordance with U.S. copyright law (U.S. Code Title 17, Chapter 1, Section 110 (1)), performances of media such as audio or video, or readings of literary or dramatic works, must be "by instructors or pupils in the course of face-to-face teaching activities." More information can be found at: the U.S. Copyright Office website.

Food & drink

1. Food is not permitted in the Library, except in the Coffee Shop and Shaddock Terrace areas on the Main Level.
2. Drinks in open containers (cups, mugs, cans, etc.) are not permitted in the Library, except in the Coffee Shop and Shaddock Terrace areas on the Main Level.
3. Drinks in closed or lidded containers (plastic bottles, sport-style squeeze bottles, lidded coffee cups, etc.) are permitted throughout the Library, except in HL 208 (Special Collections).
4. Food and drink may be permitted under special circumstances, as approved in advance by Library Director Rick Sayre (x2192, rsayre@monm.edu).

Cancellations & damages

1. If an event is cancelled, the requester must notify the Library as soon as possible.
2. Damages related to the event or attributed to those attending will be charged to the sponsoring organization.

Loss of privileges

Repeated violations or failures to comply with any part of the above policy will result in a loss of reservation privileges.