Hewes Library Special Collections Policy

Hewes Library provides access to the Special Collections after a request has been completed and returned to a senior staff member. The following practices will safeguard the unique materials in the collection for future use. Forms to use Special Collections are available at the Circulation Desk.

Special Collections Usage Policy

1. All Special Collections materials are housed in closed stacks and are not available for browsing. A Request Form must be filled out for each item or collection requested to facilitate its retrieval and to establish responsibility for its use.
2. Special collections materials do not circulate and must be used only at the designated table near the Reference Desk.
3. No eating or drinking is permitted while using materials from the collection.
4. Take notes in pencil only. The use of pens or markers is prohibited.
5. The researcher is responsible for the careful handling of all materials made available. Extra care should be taken in handling large volumes, brittle pages, and in opening folded plates and maps. Do not mark on any of the materials in this collection. Do not place other books on top of the materials. Tracing is not allowed. Do not use adhesive notes on any of the materials. Researchers may be asked to wear special gloves when handling certain materials.
6. Some materials may be wrapped in “phase boxes.” Remove only one book from a box at a time – this helps to minimize mixing the wrong book with the wrong box. Each item contains a flag that must be kept in the book or box.
7. Backpacks and other carrying bags are not permitted when using items from Special Collections. A staff member will aid you in the safekeeping of personal items.
8. Because of the fragile nature of many of the materials in the collection you should address any photocopying needs with a senior library staff member.
9. All materials must be returned to a senior staff member. Arrangements may be made to hold materials for continued use.