When making your reservation request, be prepared with the following information:

• Date(s) of the event (select an alternate choice in case your first choice is unavailable)
   

• Beginning and ending time of the event
   

• Type of event
   

• Room or Facility requested (select an alternate choice in case your first choice is unavailable)
   

• Approximate attendance
   

• Contact person’s name, phone number, box number, address, student organization or off campus affiliation (Who will be present at event?)
   

• Will the event need to be catered? (Campus groups must contact dining services directly)
   

• Special needs (particular setup arrangements, head tables, podium and mic, other A/V equip., etc.)

General Guidelines

• All rooms are reserved on a first come first serve basis with preference given to college functions. To make reservations stop by the Stockdale Center office, call 309.457-2345, 8am-4pm, Monday–Friday or email stockdale@monm.edu.
   

• Off-campus group facility requests will not be considered when major campus events are scheduled. Such as, but not limited to: New Student Orientation, Homecoming, Family Weekend, Campus Holiday Banquet, Founders Day, Commencement, and Alumni Weekend.
   

• Off-campus groups will only have access to College facilities during the summer and on College breaks (fall, spring).
   

• During the summer, College facilities are subject to maintenance projects.
   

• No weekly or monthly reservations will be granted to non-college affiliated groups.
   

• Room reservations, with or without a carry tray lunch, that are requested on a weekly or individual basis over the lunch or dinner hours are subject to relocation if a reservation including a buffet or served meal is requested for the same location.
   

• Contracts made with off-campus groups will be honored and not subject to relocation.
   

• The person making the reservation will be held responsible for the sponsored event and is required to be present the day/night of event.
   

• Any damages related to the event or attributed to those attending will be charged to the sponsoring organization or individual.
   

• If a scheduled event is canceled, the Stockdale Center must be notified or the responsible party will be charged.
   

• Set up requirements must be requested at least 24 hours in advance.
   

• Maintenance staff hours are 7:00 am – 4:00 pm, Monday – Saturday. Events booked back to back after those hours are required to use the same set up. The Stockdale Center staff will work with each group to reach an agreement on a set up to meet both needs of the groups.
   

• No candles are permitted in any facility on campus with the exception of the Auditorium.
   

• All events must begin and end between Stockdale Center hours. Please refer to building hours.

Audio-visual equipment available in the Stockdale Student Center:

Microphone, Podium, Overhead Projector, LCD Projector, Slide Projector, Film Projector, TV/VCR, Dry Erase Board, Flip Chart.

All audio-visual needs for College group events other than in the Stockdale Center will need to be made by contacting the Audio Visual/Information Systems Technician at 309.457.2193.

Decorations, Use of Tape, etc.:

• Decorations must not cause physical damage to the facility.
   

• Nails, tacks, staples, or other sharp objects are not permitted to be driven into walls, floors, doors, ceilings, or tables.
   

• Decorations must not be attached to curtains, blinds, or air vents.
   

• Only masking tape may be used.
   

• Glue or scotch tape is not to be used on any surface.
   

• The Stockdale Center Office staff can offer suggestions on ways in which to decorate a space without causing damage.
   

• Fire extinguishers, alarm pull stations, alarm horn strobes, and exit doors and corridors are not to be hidden or obstructed.  

Last Updated: January 08, 2007

Student Affairs
700 E. Broadway
Monmouth, IL 61462
stuaff@monm.edu

Student Affairs:
(309) 457-2114

Residence Life:
(309) 457-2113