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Perform a Label Merge

  1. Open a new, blank document.
  2. On the Mailings tab, click Start Mail Merge and select Labels.

    Start Mail Merge
  3. Specify the label options and then click OK.
  4. If you don't see the table gridlines, then click View Gridlines on the Table Tools Layout tab.

    View Gridlines Command
  5. Click Select Recipients and select the desired option. (If you're using an Excel file for your data file, then select Use Existing List.)

    Select Recipients
  6. Select or create the data file that you want to use for the label merge.
  7. If desired, click Edit Recipient List to review, sort, or exclude data records.

    Edit Recipient List
  8. Click in the first table cell.

    Table Cell
  9. Click the Insert Merge Field down arrow and select the desired merge field.

    Insert Merge Field
  10. Repeat step 9 for each merge field that you want to insert. (Press Shift + Enter at the end of each line to keep lines together.)
  11. If necessary, change the line spacing by highlighting all of the fields in the first table cell, clicking on the Home tab, and selecting No Spacing from the Styles group.

    No Spacing
  12. When you're finished inserting merge fields, click Preview Results to make sure the data looks correct.

    Preview Results

    Note: Use the Next Record Next Record Button and Previous Record Previous Record Button buttons to scroll through the data records.
  13. When you're finished previewing, click Preview Results again to display the merge fields.
  14. On the Mailings tab, click Update Labels.

    Update Labels
  15. If you need to change the vertical cell alignment, highlight all of the rows in the table. Then, click Align Center Left on the Table Tools Layout tab.

    Align Center Left
  16. Click Finish & Merge and select Edit Individual Documents.

    Finish & Merge
  17. Click OK.
  18. If desired, save and close the merged document and the main document.