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Schedule a Meeting Using the Zoom Web Portal

  1. Open a web browser and go to
  2. Click SIGN IN.

  3. Log in with your MC email address and Zoom password.
  4. Click Meetings on the left.
  5. Click Schedule a Meeting.

    Schedule a Meeting
  6. Enter the meeting title.

    Meeting Title
  7. Specify the meeting start date & time and duration.

    Start Date & Time and Duration
  8. If you're scheduling a recurring meeting, then select Recurring meeting and specify the recurrence pattern.

    Recurring meeting

  9. Leave Registration unchecked. (This is used for Zoom events where participant registration is required.)

  10. Across from Security, make sure that Passcode is selected.

  11. If desired, select Waiting Room. (When Waiting Room is selected, your students will be placed in a virtual waiting room after they join the meeting, and you’ll need to admit them individually or all at once to the meeting. If you’d prefer to have your students automatically admitted to the meeting after they join, then don't select this.)

    Waiting Room
  12. Across from Video, configure the options as desired. (If you leave both the host and participant video set to Off, then you and your students can start your video when you're ready after you join the meeting.)

  13. Across from Audio, accept the default Telephone and Computer Audio.

    Telephone and Computer Audio
  14. Across from Meeting Options, configure the options as desired.

    Meeting Options
  • Enable join before host - When this setting is enabled, your students can join the meeting before you do.
  • Mute participants upon entry - When this setting is enabled, your students will be muted automatically when they join the meeting. (They can then unmute themselves when they’re ready to speak.)
  • Only authenticated users can join - When this setting is enabled, only students who have Zoom accounts will be able to join the meeting. (Since students aren’t required to have a Zoom account to join meetings, it’s recommended that you keep this setting disabled.)
  • Automatically record meeting - When this setting is enabled, recording will start immediately after you join the meeting. (If you want to control when the recording starts, then disable this setting.)
  1. Click Save.
  2. Across from Invite link, click Copy Invitation.

    Copy Invitation
  3. Paste the meeting invitation in an email and send it to your students.